Automating Design Documentation Audits for Nuclear Industry

  • Service Digital Transformation
  • Customer WorleyParsons
  • Year of implementation 2016 – 2018

Case

Each project in the nuclear industry is implemented with an independent audit and constant checks of thousands of documents and hundreds of thousands of requirements.

Construction of a nuclear power plant is a long and complex process which includes harmonizing a wide variety of requirements and regulations, both local and international. Every time the general construction contractor interacts with the state regulator, an independent audit and verification of documentation is required.

Such verification of design documents by WorleyParsons experts is a routine, mostly manual work.

Customer

WorleyParsons international corporation specializes in consulting in areas of energy, mining and oil refining.

Company's market value exceeds 5 billion Australian dollars. WorleyParsons has over 70 offices in 33 countries, 20 thousand projects and more than 50 thousand employees.

The company has been involved in construction and commissioning of nuclear power plants in Bangladesh, Finland and Turkey, as well as in design of over 500 desulphurization units, which account for over 65% of the world's sulfur recovery capacity.

Business problems

  • #1 A large amount of time was spent by unique industry experts on manual handling of 4,000+ disparate documents.
  • #2 The same work was performed several times by different people due to the lack of technical means to synchronize it.
  • #3 High probability of human error in the current process, combined with its high cost.
  • #4 High risk of data leaks due to lack of a system for access rights.
  • #5 Lack of a unified approach to working with requirements and reporting.
  • #6 Dependence on specific employees whose work experience was not shared with the team.

#1

Our approach

Before the project, a full consulting process took place. Team of Loovatech developers and analysts delved into the nuclear industry specifics.

Initially, integration of specialized IBM Rational DOORS system, modified to meet customer requirements, was considered. Additional consultants, unique for the industry, were involved; they had experience implementing similar projects before.

After detailed study of Rational DOORS platform and an in-depth survey of new solution's users, the option of custom development of a fundamentally new system based on Microsoft Sharepoint Platform was chosen due to budget and software licensing constraints.

A full-fledged classifier of requirements and documents was compiled, accounting for all the attributes of each document. Program's database included support for storing files and external links while maintaining versioning.

New IT solution offered to the customer was a tool for operating a unified database of regulations from various countries and international industry regulators. An archive of company projects was created; it went on to be filled by WorleyParsons employees.

The system is capable of automatic encoding of documentation, with support for semantics. An automatic cataloging feature is also included.

After the final testing concluded in early 2018, customer was presented with an industry solution for consulting organizations involved in the design and independent audit during construction of nuclear power plants and other industrial facilities.

#2

Result

Design documentation auditing process during construction of nuclear power plants was fully automated and digitalized.

Loovatech team developed and released an industrial-grade IT solution that automates  main production process of WorleyParsons in EMEA.

Employees no longer needed to look up lists of requirements and laws in different sources. Everything was collected and structured on a single portal, including IAEA and UN standards local laws of specific countries, etc. A convenient option to reconcile the project with these disparate requirements was introduced.

This solution classifies documents and requirements based on the language in which they are written. Nuclear power plant construction specifics make developer account for the project documentation in many languages, including their translations.

This system also supports permissions and data access rights. Roles within the project, such as manager, administrator, etc., can be assigned. It is possible to assign roles for specific documents, as well as temporary roles, for example, to appoint a person responsible for the requirement decomposition of a specific document for a period of 5 days.

#3

Requirement sampling and decomposition

An important goal of the project was to give users the option to create their own selections in the form of sets with specific documents, serving similar needs. WorleyParsons experts and auditors can create smart folders or collections to group documents. Inside these selections, there are specific documents, regulations, or requirement decompositions.

Requirement decomposition can be done for each document. It is a rundown of useful information or certain requirements contained in it. Decomposition means the selection of the necessary attributes, requirements or other information in a document.

As a result of decomposition, a set of requirements is formed, highlighted in a specific document for a specific situation in the working environment in a separate tabular form.

Users then can work with requirements inside decompositions as with independent objects. Requirements retrieved this way may be included in lists for relevant work tasks and in various selections. This simplifies further work on searching for regulations in similar cases.

The system stores decomposed requirement documents, helping unique nuclear industry experts save time by not having to refer to the original documents in the future. Working with raw document text is inconvenient and time-consuming. Experts and auditors can work much faster when lists of requirements are pre-selected from disparate documents, numbered, translated into the required languages and provided with additional attributes in the form of comments.

Decomposed requirements are combined into a list for further checking whether the specified requirement is met within the project documentation. After that, a review report is generated in the form of a formatted PDF file. The report includes selected requirements, assessment of compliance with them, and, in case of non-compliance, expert comments.

Business result

  • Digitization of the processes of cataloging and searching for regulatory documents made it possible to speed up the respective operations by 3-5 times.
  • Some of the manual processes are performed automatically now and do not require the intervention of specialists.
  • A specialized interface was developed for reviewing project documentation by industry experts.
  • The forms of reports resulting from the audit were standardized.
  • Reengineering of business processes was carried out, and the company's core activities were digitized on its basis.

Technology stack

  • Platform Microsoft Sharepoint 2013
  • Server part Sharepoint 2013 Farm Solution, .NET / C#
  • Middleware Microsoft IIS 7
  • Interface Knockout.js, jQuery
  • Storage Microsoft SQL Server 2016
  • Hosting Deployment at the customer's facilities
  • DevOps TeamCity
  • Tools JIRA, Confluence, Bitbucket, Sketch, Zeplin
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Digital Transformation

Processes are time-consuming

Routine processes in production, sales, marketing or communicating between departments take a lot of time.
Digital Transformation

Human factor is an issue

Employees do the same actions in different ways, and there is a lot of human error.
Digital Transformation

There's duplication of work

Several systems and interfaces are needed to solve a single task, and switching between them takes time.
Digital Transformation

Productivity is low

There is lack of consistency and order; time-consuming information search and processing reduce the productivity of employees.

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