Digitalizing Occupational Safety for Manufacturing Facility

service Product Development
customer Major group of food companies
service 2021 – ongoing

Case

Ensuring occupational safety is all about identifying and eliminating risks at workplaces in a timely manner. This applies to every situation that poses potential danger to employees and may interfere with normal manufacturing process at the enterprise.

All risks are monitored and eliminated in accordance with local laws. Previously, customer's plant used offline tools to work with manufacturing risks. The entire process was recorded in a special three-stage control log. It had all the information on what happened, when it happened, who is responsible for the particular area, who is responsible for eliminating the risk, who was the one that responded and eliminated the risk, what actions were taken in order to eliminate it and what happened as a result.

Customer

A large production corporate group with dozens of food manufacturing plants in EMEA. The corporation specializes in manufacture of confectionery, snacks and other food products. Daily production volume exceeds 1,200 tons of ready-to-ship products.

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business problems

01 Data on labor protection processes was collected in different paper logs at individual enterprises. The central office did not have a full picture of what was happening, there was no transparency and no way to compare statistics
02 Information about incidents did not reach the holding company executives, it was possible for the local managers to block the flow of information
03 There was no way for employees to escalate the issue to a level above the factory management
04 The process of identifying and eliminating occupational safety incidents was slow and did not comply with the standards
05 Employees had no motivation to identify incidents due to the complexity of information-providing process

our approach

The customer decided to digitize the process of handling manufacturing risks and to seek the assistance of an established contractor which had proven to be reliable in other IT projects of the holding.

Before the development started, Loovatech team analyzed current problems and tasks set by the holding company's management, which the new IT product was expected to solve. Through the development of business requirements and thorough analysis, it was decided to develop a mobile application for employees and separate web console for engineering management. This product is available to all employees and is most effective in large-scale manufacturing.

After thorough analysis, product specifications were developed, then design and development teams were set to work. MVP went to production during the fifth month of the project. Pilot versions of mobile application were published on AppStore and Google Play.

how does it work?

Pilot launch took place at one of the largest confectionery factories in EMEA. First results of occupational safety digitalization project were found effective by the management of corporate group. Plans for 2022 include scaling implemented IT solution to all customer plants.

Features of the pilot version

Initial risk evaluation and its detailed description, option to attach photos and videos to the incident record.
For each risk, a detailed history of changes is maintained.
Access rights system was implemented: each employee has access to relevant risks only.
The system has an administrative panel for advanced work with incidents, which occupational safety engineer has access to.
Mobile application makes it possible to quickly generate and download a ready-made three-stage control report.
Reports are standardized in accordance with local laws and can be sent to authorities without modification

result

With a smartphone, each employee can immediately report an incident and monitor its progress.
Employees can report incidents anonymously.
Corporate management can view all statistics on incidents of all factories in a uniform format, including their counts and resoultion speed, and make informed decisions based on that data.
Incident descriptions must be accompanied by photo and video evidence instead of previously used paper logs.
Ready-made reports for authorities can be downloaded in two clicks through the system interface.
The entire incident history is available in great detail, including comments and milestones.

Pilot launch took place at one of the largest confectionery factores in EMEA. First results of occupational safety digitalization project were found effective by the management of corporate group. Plans for 2022 include scaling implemented IT solution to all customer plants.

With a smartphone, each employee can immediately report an incident and monitor its progress. Employees can report incidents ananymously. Corporate management can view all statistics on incidents of all factories in a uniform format, including their counts and resoultion speed, and make informed decisions based on that data

Incident descriptions must be accompanied by photo and video evidence instead of previosly used paper logs. Ready-made reports for authorities can be downloaded in two clicks through the system interface. The entire incident history is available in great detail, including comments and milestones.